Productivity App
App to help users efficiently work and finish tasks
This mobile application was created with the intention of motivating, encouraging, and supporting employees in their daily activities as well as aiding in the planning of the workday and helping individuals stay focused on their specific tasks. It is intended for use in IT companies, corporations, and online agencies where all or some of the employees work from home.
Role
Solo product worked on for an internship
Timeline
One month
The Concern
Working from home makes it difficult for employees to organise their days, disrupts the work/life balance, reduces physical activity, which results in a lack of motivation and the development of health issues. They are unable to communicate with coworkers effectively, making it challenging to create a welcoming workplace environment and encourage healthy competition among staff.
Objective of the App
Make a smartphone application that enables remote employees to manage their time at work and other activities. An application is required where the individual may monitor his workload, concentrate on tasks, obtain information on health and work/life balance as well as other helpful hints, participate in challenges with other users, and track his work schedule. furthermore the user could apply for leaves and timeouts during his work day.
The added gamble was to maintain an admin side that would track productivity and approve requests and have employer details.
Research
I used Google Forms to do my qualitative research. This interview helped me find out which applications of this type are used by users.
Additionally, I was able to identify the user's pain points and what they specifically expect from the productivity tools through this research
Some of the questions asked were:
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What healthy routines would you wish to establish, to name a few?
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What keeps you motivated when working from home?
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What prevents you from focusing while working remotely?
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Use any daily planning applications yourself?
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Which functionality of the productivity software do you find most useful?
Competitive Analysis
I also conducted a competitive analysis of similar applications. I have identified the
features that I like in these applications that were the central idea to the productivity app but they came with huge setbacks.This then became my opportunity for an optimised application.
The apps and their setbacks are:
Productive-Ads are hard to close
Octopus-It is quite difficult to quickly understand
how to use the application and there are no tips or FAQs
Focus To Do- Most of the useful features are only in Premium
Quire- The task deadlines function, which is necessary for time
management is only available in the paid version.The inability to create only a limited number of tasks in the free version
Focus Keeper- Inability to change the colour theme to
taste
Results
Following an analysis of the research's findings, I came to the following conclusions:
1. Using the Pomodoro technique for concentration is a terrific way to beat procrastination and boost productivity at work.
2. The statistics showing the user's progress in completing tasks serve as motivation.
3. The user must rank tasks in order of importance and group them into categories.
4. Future task addition should be easy and practical.
5. Practical advice in articles and videos - a feature of the app that will attract users
6. The ability to provide problems will encourage the user to persevere and form virtuous habits.
User Persona
The target user was defined as
Shruthi
Age: 27
Location: India
Type of activity: Works remotely as a manager and freelances on the side
Description-
"For years now, she has been working as a programmer remotely full-time,
so most of my day is spent at the computer.
Always strives for self-improvement. Be it at any job"
Goals
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Start living a healthy lifestyle (eat frequently, get more sleep, and move more)
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Beat procrastination
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Organise a workspace
Needs and wants
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To manage time spent at work and on personal activity better
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Needs Constant reminders for various tasks
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Avoid stress
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All her notes should be at hand
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To communicate better with colleagues for greater efficiency at work
Pain points
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No motivation when no progress of actions are visualised
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Too Many non-prioritized tasks
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Social networks are distracting
The Design File
Style guide (UI file)
Colour Palette
Typography Icons
Illustrations
After multiple iterations and low fidelities the final product looked something like this
The App faces look like
Productivity for employees- Dashboard and options
Productivity tracker
Admin- Members and Leaves
Account and overlays
Link to the working prototype
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Splash Screens
Log In as
Admin or Employee
What I learnt
I had a few hiccups with this project in regard to user flows. In retrospect, I should have conducted more user testing but as I was working for a company I was only given a short time period to interview users. Additionally, I believe that polling data to determine the things users wanted would have been beneficial for the design. Overall I am pretty satisfied with the design of the app.